Intake forms, engagement letters, time reconstruction, invoice assembly, the client asking where things stand. Every hour of it is an hour you can't bill. ViviScape agents absorb the administrative half of the day so the billable half gets bigger.
Keep the systems that work. Clio, PracticePanther, QuickBooks, Xero — they stay. ViviScape removes the manual steps between them and gives your clients a better experience as a side effect.
Branded self-service portals where clients can view project status, share documents, approve deliverables, and communicate with your team — all in one place.
Learn moreIntegrated time tracking that flows directly into automated invoicing, reducing billing cycles from days to hours and capturing every billable minute.
Learn moreCustom project management tools designed for engagement-based work — with task dependencies, milestone tracking, budget monitoring, and real-time dashboards.
Learn moreThe ViviScape AI Workforce is eight agents. These four recover the most billable time in a law, accounting, or consulting practice.
Handles new-matter intake end to end — collects the details, runs the conflict check, opens the matter in your practice management system, and routes it to the right partner.
Drafts time entries from actual activity, assembles the pre-bill, applies the client's billing guidelines, and follows up on aging invoices.
Generates engagement letters and routine documents from your own templates, files inbound documents to the right matter, and tracks what is still outstanding.
Qualifies inbound inquiries against the work you actually want, books the consult, and keeps the pipeline current without a partner chasing it.
Keep the systems that work. Your practice management system stays. Agents work across it and the six other things your firm runs on.
Nothing goes out to a client without a human approval in ViviScape Work — and every action carries an audit trail, which matters when the bar association or a client's audit committee asks. See ViviScape Connect.
When your tools are built around your workflows instead of the other way around, the operational improvements speak for themselves.
Yes — that is ViviScape Connect, and it is the whole point. Clio, PracticePanther, QuickBooks, Xero, Salesforce, HubSpot, and dozens of other practice management, accounting, and CRM platforms. Keep the systems that work. We connect them and put agents in the manual steps between them, rather than replacing anything that is already doing its job.
Client portals give your clients 24/7 visibility into project status, shared documents, and billing history — eliminating the "just checking in" emails that frustrate both sides. Firms that offer branded portals report higher client satisfaction scores, faster approval cycles, and significantly stronger retention because clients feel informed, in control, and confident in your firm's professionalism.
Most firms start with the $497 Manual Work Tax Diagnostic, which typically surfaces around $80,000/year of recoverable administrative work — usually concentrated in intake, time capture, and pre-bill assembly. Deploying an agent against the biggest item is ~$15,000 to implement, then $2,000–$5,000/month managed. No per-timekeeper or per-seat fees — the agent costs the same whether you have six attorneys or sixty.
If your firm also needs something purpose-built — a client portal, a practice platform no vendor sells — project work runs $30,000–$60,000 for a focused tool up to $80,000–$200,000+ for a multi-module platform, quoted fixed-price. Most firms see positive ROI within 6–12 months through recovered billable hours.
Absolutely. Many of our professional services clients are firms with 10–200 employees. We design solutions that match your current scale and budget while building in the flexibility to grow with you. Whether you are a boutique law firm or a regional accounting practice, we start with the highest-impact features and expand from there — so you see results before you commit to a larger engagement.
The $497 Diagnostic walks your intake-to-invoice flow and puts a number on the non-billable half of the day. You keep the report regardless of what you do next.
Start the $497 Diagnostic