ViviScape connects your existing systems with AI agents that handle repetitive operational work, so your people can focus on the decisions, relationships, and ideas that actually require them.
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Trusted by manufacturers, carriers, healthcare groups, and professional service firms across the U.S.
Agents that do the work. A control center that runs them. Integration that keeps everything you already own.
Not chatbots, not copilots, not assistants. Each agent owns a real operational job end to end — with a human approving the calls that need judgment.
The control center for work performed by humans and agents. See what the agents did, approve what they shouldn't decide alone, and keep an audit trail of every action.
No rip-and-replace. Connect reaches into the systems you already run, so the agents work against your real data instead of a copy of it.
Keep the systems that work. ViviScape connects them, understands the work between them, and automates what your people shouldn't have to do.
Most of our work begins with one of these four. Pick the one that sounds like your Monday morning.
Your CRM, ERP, and accounting systems don't talk. Someone's job has quietly become copying between them. ViviScape Connect links them so data enters once and lands everywhere.
See ViviScape ConnectThe spreadsheet works — until it's the only thing holding the operation together and one person understands it. We turn it into a real application with permissions, history, and no single point of failure.
See custom softwareVolume is up and the only lever you have is headcount. A ViviScape agent absorbs the repetitive middle of the process, so throughput rises without payroll rising with it.
See the AI WorkforceMonth-end takes two weeks. Reports get assembled by hand. Nobody trusts the dashboard. ViviScape Work is the control center that makes the answer one click away.
See ViviScape WorkWe'd rather tell you now than three meetings in.
Not sure which side you're on? Take the 2-minute Manual Work Tax assessment → It'll tell you whether there's enough waste here to be worth a conversation.
Three engagements, three problems, three measurable outcomes.
Dispatch was rebuilt around one AI-assisted scheduling tool. Manual coordination steps disappeared, and the operations manager got a full day back every week.
"We got 10 hours back every week." — Operations Manager
A private B2B ordering portal replaced email and phone orders. Order accuracy rose, delays fell, and customers now reorder in a few clicks.
"Our customers can reorder in seconds now." — VP of Sales
AI now reads, classifies, and routes every incoming document. The error-correction cycle that consumed hours each week is gone.
"It paid for itself in the first month." — Office Administrator
Every engagement starts with your process, not our tech stack. We scope the smallest, highest-impact deployment that produces a visible result in 90 days or less — then expand from proof, not from a roadmap you signed blind.
Talk Through Your ProcessLine-of-business applications, internal tools, and customer portals that consolidate the spreadsheets, email threads, and legacy screens into one source of truth your team trusts.
Learn moreAgents that handle order entry, intake, classification, scheduling, dispatch, billing, and routing — the work that scales with volume but doesn't need judgment. Capacity goes up; payroll doesn't.
Learn moreYour CRM, ERP, portals, and third-party tools connected into one clean flow. Keep the systems that work — data enters once, arrives everywhere, and reconciles itself.
Learn moreWe don't ask whether you'd like to buy some AI. We ask where you're paying people to move information around — then we price the answer.
We map where your process leaks hours and dollars, and hand you a prioritized fix list whether or not you hire us.
Named processes, real hours, real dollars. If we can't find at least $10,000 in annual recoverable cost, the diagnostic is free.
One agent, one process, one measurable outcome. Order entry, dispatch, billing, documents — whichever one the diagnostic ranked first.
Approvals, exceptions, audit history, and reporting live in one control center — so you always know what the agent did and why.
We run it, tune it, and report against the number we promised in step two. Not per seat — per outcome.
The second agent is always cheaper than the first. Connect is already in place, Work is already running, and you already know what the math looks like.
Not ready to commit to a build? Start with the numbers. The Manual Work Tax Diagnostic maps where your process is leaking hours and dollars, then hands you a prioritized fix list — whether or not you hire us. From $497. If we don't find at least $10,000 in annual recoverable cost, it's free.
Get the DiagnosticWe sit with your team, map the workflows that hurt, and quantify what each one costs you annually. You get 2-3 ranked opportunities with dollar figures attached.
You receive a written blueprint: what gets built, what it costs, when it ships, and the expected return. Fixed scope, fixed price, no discovery-phase surprises.
We build in short sprints with working demos every two weeks. You steer it. Nothing gets built for six months behind a curtain.
After go-live we measure against the numbers we promised in step one — hours saved, errors down, cost recovered — and plan the next highest-ROI build.
An agent doing work you can't see, approve, or audit is a liability, not an asset. ViviScape Work is the control center for work performed by your people and your agents — who did what, what needed a human, and what it changed.
Agents act inside limits you set. Anything past the line stops and waits for a person — no silent decisions.
Turn agents on, scope what they touch, and watch throughput per process — the same way you'd manage a team.
Every action an agent takes is recorded with its inputs and its reasoning. When someone asks "why did this happen," there's an answer.
A chatbot answers. An agent does. A ViviScape agent reads the inbound email, identifies the customer, understands the order, enters it in your ERP, validates it, flags the exception, and routes the exception to a person for approval. Nobody had to open a chat window for any of that to happen.
The eight agents we deploy cover order entry, CSR, dispatch, scheduling, billing, documents, customer service, and sales. See the AI Workforce →
No. Keep the systems that work. ViviScape Connect integrates with Microsoft 365, Sage, QuickBooks, your ERP, CRM, TMS, email, APIs, and legacy databases. We don't compete with the systems you already run — we own the space between them, which is where the manual work actually lives.
Roughly $15,000 to implement one agent against one process, then $2,000–$5,000 per month for the managed workforce — we run it, tune it, and report against the savings we projected. There is no per-seat pricing; you're paying for work performed, not logins.
Start with the $497 Manual Work Tax Diagnostic to find out which process is worth automating first.
You do. Agents operate inside limits you define in ViviScape Work. Anything outside those limits stops and waits for a human. Every action an agent takes is recorded in audit history with its inputs, so "why did this happen" always has an answer.
Most projects fall between $15,000 and $150,000+, depending on scope. A focused internal tool or automation is typically $15K–$40K. A multi-department platform with integrations runs $50K–$150K+. We scope fixed-price against a defined outcome, so the number you approve is the number you pay.
If your budget is below $15K, start with the $497 Manual Work Tax Diagnostic — it will tell you whether the ROI is there before you spend more.
First measurable win in 90 days or less on nearly every engagement. We deliberately scope the first build small enough to prove value fast, because a 12-month first release is how software projects die. You'll see working demos every two weeks along the way.
Most of our clients do. IT keeps the lights on; we build the systems that change how the business runs. We work alongside internal teams, document everything, and hand over code you own outright — no lock-in, no proprietary black box.
Buy when your process is standard. Build when your process is your advantage — or when you've already bought three tools and hired someone to bridge them. We'll tell you honestly which one you're in, even when the answer is "don't build."
Run the math yourself with our Build vs Buy calculator or our cost calculator.
Plan for 15–20% of the original build cost annually for maintenance, security updates, and minor enhancements. Unlike SaaS, you own the software — there are no per-seat fees that scale with your team. Over 3–5 years, custom software often costs less than the SaaS stack it replaces.
We scope against a measurable outcome and report against it after launch. On the Manual Work Tax Diagnostic, if we don't identify at least $10,000 in annual recoverable cost, you don't pay. Builds ship in two-week increments, so you always have a working product and a decision point — never a sunk cost you can't evaluate.
We're based in Elkhart, Indiana and do a lot of work across Indiana, Michigan, and Ohio, but we deliver remotely nationwide. Proximity helps during discovery; it isn't a requirement.
That's the whole question. The $497 Manual Work Tax Diagnostic answers it with named processes and real dollar figures — and if we don't find at least $10,000 in annual recoverable cost, you don't pay. Prefer to talk first? Bring one broken process to a 30-minute call with an engineer, not a salesperson.